Welcome to the Privacy and Information Management (PIM) Principal’s Handbook. The principal is front line on the issue of PIM and relies mainly upon the Education Act and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) to do so. Many questions and decisions must be executed with correct knowledge, understanding and insight into these matters. This handbook will serve to assist the principal in becoming cognizant of various factors that influence procedures related to the components of PIM.
Principal’s Handbook – Click on the image to access the Full Version.
Click on items in the linked table of contents to access topics in each section of the handbook.
Table of Contents
Foundation
- Privacy Standard
- Notification
- Culture of Privacy
- Legal Framework
- Teachers’ Responsibilities and Professional Ethics
- Ontario Student Record (OSR)
Data and Information Management
- Electronic Information
- Access to Board Policies and School Procedures
- The “FOI” Paper Trail: How does a principal manage it?
Information Management and Operational Control
- Records
- School Photographs
- School Yearbooks
- School Websites
- School Newsletters
- Personal Health Information
- Custodial Issues
- Custody & Access
- Cross Panel Sharing of Information
- Confidential Reports
- Information Requests by Agencies
- Employee Personal Information
- Access to Student Personal Information
- Research Projects
- Child and Youth Counsellor Information
- Library Information
- Posting of Student Information
- School Councils
- EQAO and PIM
- Special Education
- Volunteers
- Children Interviewed by the Media
- Lockers
- Posting Student Timetables/Class Lists
- Video Surveillance
Risk Management
Communication
- Security of Electronic Media and Personal Information
- Teaching Privacy to Students
- Resources for Parents and Teachers
- Lawyers & Advocates
- Emancipated Students
- Trustees and Personal Information
- Social Networking/Social Media
Appendix A: Memo – Notification of the Collection and Use of Student Personal Information
Appendix B: Routine Uses and/or Disclosures of Student Personal Information
Appendix C: Student Legal Rights and Capacities – By Age
Appendix D: A Guide to Ontario Legislation Covering the Release of Students’ Personal Information
